Project Coordinator / Document Manager

Xyntek Incorporated, a CXV Global Company
Full time | Full day

Project Coordinator / Document Manager

Posted 16 October by Xyntek Incorporated, a CXV Global Company

  • San Francisco
  • Manage, organize and track the EM Deliverables as per the Roche Engineering
Manual (EM)
  • Create and manage files and folder structure according to D&C files structure
  • Manage permissions on folder as per project team requirements
  • Support the Principal Project Manager in obtaining price quotations for services
needed on the project, and routing purchase order requests.
  • Track progress of deliverables in the EM deliverables tracking sheet
  • Route documents for signature (including DocuSign), and file in correct EM
repository in TouchPoint as required
  • Provide reporting on progress of EM deliverables for the project on a monthly
basis in the Large Projects Forum
  • Manage external/internal document transmittals for the entire project team.
Publish outstanding transmittals on a daily basis.
  • Manage existing Google Share Drives
  • Create Project Contact Lists, Project distribution lists and Project Org Charts
  • Manage Project Calendar for setting up project meetings
  • Maintain tracker(s)/spreadsheet(s)
  • Closeout Support - track closeout activities in Closeout phase, including but not
limited to: Change Records, TOP, As Builts, AIS/Asset Activity Forms, Reliability &
Ops Engineering deliverables, Handover Checklist sign-offs, and financial closure.
  • TOP - facilitate meetings and coordinate with Doc Control to ensure project team
adheres to Genentech standard Turnover Packages
  • As Built - facilitate meetings and coordinate with Doc Control and CAD team to
ensure project team adheres to Genentech drawing standards
  • P&ID coordination - facilitate meetings and coordinate with Subject Matter
Experts, Master Data, MEP, etc to ensure project team adheres to Genentech
  • Oversee project technical and financial closeout, including facilitation of handover
process to site Operations and Security & Resilience groups


A minimum of two (2) years of experience in process design and pharma manufacturing. Strong verbal and written communication skills. High proficiency with MS Project and other MS Office software. Industry experience with cGMP drug manufacturing, validation, and process design.


Summary of Company Benefits:
At Xyntek, our employees are our most valuable resource and an integral part of our success. We work hard and play to win. In response, Xyntek offers excellent benefits, competitive salaries, and a high-energy work environment. Benefits include the following:
Overall Compensation:
Xyntek is committed to a strategy that offers a competitive compensation program paired with industry leading benefits to provide a total employment package that will attract and retain phenomenal employees. This commitment supports the belief that Xyntek must motivate and retain all employees to successfully fulfill the Company's mission.
  • Competitive compensation and growth tracks;
  • Annual performance-based raises and bonuses;
  • Engineering mentorship programs;
  • Technical & management career growth fast tracks.

Health and Wellness:
Xyntek offers comprehensive health care benefits for employees. Our health insurance, dental insurance, and vision insurance plans also have a choice of HMO or out-of-network doctors.
Health Insurance:
  • 100% Company-paid insurance premium for employees;
  • No deductions to the employee's paycheck.
Dental Insurance:
  • 100% Company-paid insurance premium for employees;
  • No deductions to the employee's paycheck.
Vision Insurance:
  • 100% Company-paid insurance premium for employees;
  • No deductions to the employee's paycheck.
Disability Insurance:
  • Short-Term & Long-Term Disability Insurance for illness or injury to provide security when you need it.
  • Premiums paid by the Company.

Life Insurance:
  • Term Life Insurance to ensure your loved ones can maintain financial stability if an unexpected death should occur.
  • Voluntary Term Life Insurance program for employee’s contribution to additional needs in the event of an unexpected death.

Savings and Investment:
  • The Xyntek 401(k) Savings Plan allows employees to contribute up to the combined annual IRS limit.
  • 401(k) with company matching;
  • 401(k) enrollment after one (1) year of full employment;
  • Wealth management and financial services education and resources for participants.

Leave Programs:
Paid Holiday Leave:
  • Paid holidays for full-time employees including New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day & the day after, Christmas Eve Day, and Christmas Day.
Paid Vacation Leave:
  • Five (5) days of paid vacation earned for every six (6) months worked for full-time employees.
Additional Benefits:
  • 100% Company-paid lunches when working in the office. Xyntek orders lunch daily at no cost to the employee;
  • 100% Company-paid snacks. Xyntek provides in-house snacks (free of charge) to the employees;
  • 100% Company-paid professional events. Xyntek covers all associated fees and expenses for attendance at professional conferences, workshops, trade shows, and training;
  • Company-sponsored social gatherings & events.
  • Xyntek reserves the right to amend, interpret, modify or terminate any of its employee benefits programs without prior notice. Xyntek Incorporated is an equal opportunity employer with a strong commitment to supporting and retaining a diverse and talented workforce.

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